Onboarding Packet → HRIS/Payroll Import
Stop keying W-4s, I-9s, and direct deposit forms by hand. Turn onboarding packets into import-ready data files for your HRIS or payroll system.
The Problem
Manual Data Entry
New hires fill out stacks of forms (W-4, I-9, direct deposit, benefits), and someone has to manually type all that data into the HRIS or payroll system.
Error-Prone & Slow
Manual keying introduces typos in critical fields like SSN, bank routing numbers, and tax elections—errors that cascade into payroll and compliance issues.
Nobody Likes It
It's tedious, repetitive work that takes HR staff away from actually helping new hires settle in and feel welcome.
How It Works
Send Us Your Packets
Collect scanned or PDF onboarding packets from new hires. We accept forms from any source—scanned paper, DocuSign exports, e-signature platforms, or direct uploads.
We Extract the Data
Our intelligent extraction pipeline pulls all the critical fields you need:
Get Import-Ready Files
We deliver structured CSV/Excel files tailored to your specific HRIS or payroll system's import format:
Plus organized, renamed PDFs by employee ID and document type so you have clean digital archives.
What You Get
Import-Ready CSV/Excel Files
Structured data files formatted exactly for your HRIS/payroll system's import templates
Organized PDF Archive
Renamed PDFs by employee ID and document type for easy digital filing
Exception Log
Flagged items for unclear handwriting, missing fields, or data that needs manual review
Security & Compliance
Secure handling of sensitive PII with optional masking of SSN and account numbers in outputs
Why It Matters
Faster Onboarding
New hires get into payroll and benefits faster when data flows directly from forms to systems without manual keying delays.
Fewer Errors
Lower risk of typos in critical fields like SSN, bank routing numbers, and tax elections—reducing payroll corrections and compliance headaches.
Free HR Time
Let your HR team focus on welcoming new hires and strategic work instead of repetitive data entry.
Typical Timeline
Send sample packets
Review & approve sample output
Process full batch
Recurring automated flow
Get started
Share details about your document processing needs and we'll respond with a tailored plan and pricing estimate.