Employee & New-Hire Onboarding Portal
A complete digital onboarding experience. New hires complete paperwork through a branded self-service portal with e-signatures, while HR tracks progress in real-time.
The Onboarding Challenge
Paper Overload
W-4s, I-9s, direct deposit forms, policy acknowledgments, benefits elections—new hires drown in paperwork on Day 1.
Compliance Risk
Missing signatures, incomplete I-9s, and unsigned policies create audit liabilities. Tracking completion manually is error-prone.
Poor Experience
First impressions matter. Shuffling through paper packets or emailing PDFs back and forth isn't the modern welcome new hires expect.
Capture Data at the Source
Start the employee lifecycle with clean, structured data
The moment of onboarding is your best opportunity to collect accurate employee data. When new hires enter their own information—names, addresses, emergency contacts, banking details, certifications—you get verified data directly from the source, eliminating transcription errors and creating a foundation for automation throughout their entire employment.
Self-Verified Accuracy
Employees review and confirm their own data, catching errors before they propagate to payroll, benefits, and HRIS systems.
Instant Automation
Structured digital data flows automatically into payroll, benefits enrollment, IT provisioning, and badge systems—no re-keying required.
Lifecycle Foundation
Clean onboarding data becomes the single source of truth for performance reviews, promotions, offboarding, and compliance reporting.
Complete Onboarding Platform
Standard Onboarding Documents
Tax & Payroll
- • Federal W-4
- • State withholding forms
- • Direct deposit authorization
- • Emergency contact form
Compliance
- • I-9 Employment Eligibility
- • E-Verify integration
- • Background check consent
- • Drug screening consent
Policies & Agreements
- • Employee handbook acknowledgment
- • Confidentiality/NDA
- • IT acceptable use policy
- • Safety/compliance policies
Custom documents? Upload any additional forms specific to your organization—offer letters, equipment agreements, training acknowledgments, and more.
How It Works
HR Invites New Hire
Add the new employee to the system with basic info (name, email, start date, department). Click "Send Invite" to email them portal access.
Employee Completes Forms Online
New hire logs into branded portal, fills out forms, uploads IDs, and e-signs all documents. Mobile-friendly for on-the-go completion.
HR Tracks Progress & Exports Data
Dashboard shows real-time status. When complete, download signed PDFs or export structured data directly to your HRIS/payroll system.
Works With Your Systems
Export data in any format—CSV, Excel, or direct API integration with your existing systems.
Ready to Modernize Your Onboarding?
See how our onboarding portal can eliminate paperwork chaos and create a professional first impression for every new hire.
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