How It Works
See exactly what to expect when you work with DocuCenter. Explore realistic scenarios with step-by-step workflows, timelines, and deliverables.
HRIS Document Extraction
Bulk Employee File Download from HR Platforms
Extract thousands of employee documents from platforms like Workday, ADP, BambooHR, or UKG—organized, renamed, and delivered in days.
📌 Example Scenario
📋Step-by-Step Workflow
📞Discovery Call
30 minWe learn your source platform, document types needed, and delivery format preferences
🔐Secure Access Setup
Same dayYou provide read-only API credentials or admin export access to your HR platform
⬇️Bulk Extraction
2-3 daysWe systematically download all employee documents by category and employee ID
📁Organization & Naming
1-2 daysFiles renamed consistently (EmployeeID_LastName_DocType_Date.pdf) and sorted into folders
✅Quality Check & Delivery
1 dayWe verify completeness, create an inventory spreadsheet, and deliver via secure transfer
Total Timeline
Estimated Cost
What You Receive
- All employee documents organized by employee folder
- Consistent file naming convention
- Master inventory spreadsheet (Employee, Doc Type, Filename, Date)
- Document count verification report
- Secure cloud delivery or direct upload to new system
Need HRIS Document Extraction?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuoteHR File Digitization
Paper Employee Files to Searchable Digital Archive
Transform filing cabinets full of paper employee records into organized, searchable digital files with extracted metadata.
📌 Example Scenario
📋Step-by-Step Workflow
📋Project Scoping
1 hourOn-site or virtual assessment of file volume, condition, and organization requirements
📦Secure Pickup/Shipping
1-3 daysWe arrange secure document pickup or you ship to our facility with chain-of-custody tracking
🖨️Prep & Scanning
3-5 daysRemove staples, repair tears, scan at 300 DPI with automatic deskew and enhancement
🔍OCR & Indexing
2-3 daysApply OCR for full-text search, extract key metadata (employee name, SSN last 4, doc type, dates)
👁️Quality Review
1-2 days100% human review for scan quality, correct classification, and metadata accuracy
🗑️Delivery & Destruction
1-2 daysDigital files delivered, originals returned or securely shredded with certificate
Total Timeline
Estimated Cost
What You Receive
- Searchable PDF files organized by employee
- Metadata index (CSV/Excel) for easy lookup
- Full-text search capability within documents
- Cloud storage upload or local delivery
- Certificate of destruction (if requested)
Need HR File Digitization?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuoteInvoice Data Extraction
AP Automation from Any Invoice Format
Extract vendor, amount, line items, and GL codes from invoices in any format—PDF, email, scan, or photo—ready for your accounting system.
📌 Example Scenario
📋Step-by-Step Workflow
📊Format Assessment
1 dayReview sample invoices to understand vendor variety and data fields needed
⚙️Template Setup
1-2 daysConfigure extraction rules for your common vendors and GL code mapping
📤Batch Processing
OngoingYou upload invoices to portal; we extract data within 24-48 hours per batch
✔️Validation & QC
Same dayHuman review of extracted data, flagging exceptions for your approval
📥Data Delivery
Same dayImport-ready file for QuickBooks, NetSuite, or your AP system
Total Timeline
Estimated Cost
What You Receive
- Extracted data: Vendor, Invoice #, Date, Amount, Line Items
- GL code mapping based on your chart of accounts
- QuickBooks/NetSuite import file
- Exception report for review
- Archived source documents linked to data
Need Invoice Data Extraction?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuoteData Migration Support
Legacy System to New Platform Transition
Extract employee data and documents from your old system, clean and transform it, and prepare for import into your new HRIS/HCM platform.
📌 Example Scenario
📋Step-by-Step Workflow
🔎Source System Audit
1-2 daysDocument what data exists in old system: employee records, documents, custom fields
🗺️Target Mapping
1-2 daysMap old system fields to new system requirements, identify gaps and transformations needed
📤Data Extraction
2-3 daysExport all employee records and documents from source system
🧹Cleaning & Transformation
3-5 daysStandardize formats, fix inconsistencies, merge duplicates, validate required fields
🧪Test Import
1-2 daysLoad sample data into new system, verify accuracy, adjust mapping as needed
🚀Full Migration & Validation
1-2 daysComplete data import, run validation reports, document any exceptions
Total Timeline
Estimated Cost
What You Receive
- Complete employee data in new system format
- All historical documents organized and uploaded
- Field mapping documentation
- Data validation report
- Exception log with resolution notes
Need Data Migration Support?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuoteOpen Enrollment Processing
Benefits Election Forms at Scale
Process hundreds of benefits enrollment forms during open enrollment—extract elections, validate completeness, and deliver carrier-ready files.
📌 Example Scenario
📋Step-by-Step Workflow
📝Carrier Setup
Pre-enrollmentObtain file format specifications for each benefits carrier
📬Form Collection
OngoingEmployees submit forms; you upload batches to our portal daily/weekly
📋Data Extraction
24-48 hoursExtract employee info, plan selections, dependent data, beneficiaries
⚠️Validation
Same dayFlag missing signatures, incomplete fields, invalid selections
📊Carrier File Generation
1 dayTransform data into each carrier's required format (834, CSV, portal upload)
Total Timeline
Estimated Cost
What You Receive
- Carrier-ready enrollment files for each provider
- Exception report (missing info, needs follow-up)
- Employee election summary report
- Audit trail with source form links
- Post-enrollment reconciliation support
Need Open Enrollment Processing?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuotePayroll Document Processing
Timesheets, Pay Stubs & Tax Forms at Scale
Extract data from timesheets, digitize pay stubs for employee access, or process W-2s and 1099s for year-end distribution.
📌 Example Scenario
📋Step-by-Step Workflow
📋Document Assessment
1 dayReview sample timesheets and pay stubs to understand formats, fields, and data requirements
⚙️Template Configuration
1-2 daysSet up extraction rules for employee ID, hours, job codes, overtime, and deductions
📤Batch Processing
2-3 daysScan/upload documents; we extract all data fields with validation checks
🔗Payroll Integration
Same dayDeliver data in your payroll system's import format (ADP, Paychex, QuickBooks)
📁Archive & Portal Upload
1-2 daysOrganize digitized documents by employee for record-keeping or self-service access
Total Timeline
Estimated Cost
What You Receive
- Payroll-ready data file (CSV, Excel, or system-specific format)
- Digitized pay stubs organized by employee and date
- Exception report for illegible or incomplete entries
- Hours summary report by employee and job code
- Secure portal-ready files for employee self-service
Need Payroll Document Processing?
Get a custom quote for your specific project. We'll scope your requirements and provide transparent pricing.
💡 Need documents imported into your new system? Ask about our upload services—we can deliver files directly to your new HRIS, DMS, or cloud storage.
Get a Free QuoteEvery Project Follows These Principles
No matter which service you need, here's what you can always expect from DocuCenter.
Secure Handling
Encrypted transfers, SOC 2 compliant infrastructure, strict access controls
Human Verification
Every extraction is reviewed by trained professionals—not just algorithms
Transparent Pricing
Volume-based pricing with no hidden fees. You know the cost upfront.
Fast Turnaround
Most projects completed in days, not weeks. Rush options available.
Ready to Get Started?
Tell us about your project and we'll provide a custom quote with timeline and deliverables—usually within 24 hours.